Managing Employees

Managing Employees

A complete guide to adding, editing, and managing your workforce in TempusWork.

Adding Employees

Required Information

• Personal data: Full name, DNI/NIE, date of birth, contact details
• Contract details: Type (indefinido, temporal, prácticas), start date, end date (if applicable)
• Compensation: Gross annual salary, payment frequency (monthly), bank account (IBAN)
• Schedule: Assign to a pre-configured work schedule or create a custom one

Bulk Import

For companies with many employees, use the CSV import feature:

1. Go to Employees → Import
2. Download the CSV template
3. Fill in employee data
4. Upload and review before confirming

Employee Profiles

Each employee has a detailed profile with tabs for:

• Overview — Key information at a glance
• Contract — Current and historical contracts
• Payroll — Salary history, payslips, IRPF details
• Time Off — PTO balance, requests, history
• Documents — Uploaded files (contracts, certificates)

Contract Changes

When an employee's contract changes:

1. Navigate to the employee's profile
2. Click Contract → New Amendment
3. Select the change type (salary, schedule, role)
4. Set the effective date
5. The system automatically adjusts payroll calculations

Offboarding

When an employee leaves:

1. Go to Employee → End Contract
2. Select termination reason
3. Set the last working day
4. The system calculates: pending salary, unused PTO payout, finiquito